BOARD MEETING September 12, 2012
The board meeting was called to order by President Jerry Zimowske at 2:00 p.m. at Orchard Creek Lodge. Two board members, Karen Lopossa (member at large) and Sherrill Slotsve (secretary) were not present so Mona Wheeler offered to take the minutes. There were 15 other members present.
Sandy Hamer as treasurer reported that at present we have $7384.81 in the treasury, $2600.78 of that in a separate reserve account set aside for donation toward new courts. Loretta Halpin announced that we have 273 member. 2 new people signed up this month. As a reminder she reported that anyone paying membership in November or December will be members for the following year (a 14 month membership). Dues are $15 a year.
Cheryl Lane reported that she had recently received a check for $102.46 from the Yogurt shop covering the months of April, May and June. We received a 20% refund on all of the receipts dropped in our pickleball box at the shop during those months. She doesn't know if they will continue this next winter. Cheryl also reported that the Christmas party at Orchard Creek will be held on December 5 from 6:00 p.m. to 10:00 p.m. The menu will be either sea bass or beef tenderloin and will cost $34.00. This should cover the cost of the D.J. who is charging us $395.00. She has requested that O.C. have 2 open bars this year but was told that we need to have 150 people attend before we can have them. Corkage fee for bringing your own bottle of wine will be $12.00.
Carl Lee reported that the SPCA tournament arranged by Brandy Garcia will take place as scheduled between 8:00 - 12:00 on September 18. Carl, Audrey Morse and Andrea Mayorga have volunteered to referee. Armondo Mayorga requested that a table be set up so that paddles and hats could be sold. Brandy Garcia mentioned in the event flyer that a potluck will be held at the Sports Pavilion at 1:00 p.m. for those participates.
Jerry reported that a meeting on September 20 will be held to decide to go forward with the building of new courts. $191,700 is the cost of such courts. He indicated that it's not determined that we will have to donate our offer of $7000.00. The next general meeting has not be scheduled due to the fact that Presentation Hall will be having work improvements and may not be available for our use. Other arrangements may be available.
Jerry was approached by a representative of a neighborhood near the courts that the morning players are disturbing their quiet time. After a brief discussion, Jerry made a motion with Sandy seconding it, that we will not play pickleball before 7:00 a.m.
Because of the retirement of Helmut Koehne as tournament director, Jerry made a motion with Sandy's second that a committee of four be formed to organize tournaments as this is a very big job for one or two people. Jerry and board have names in mind for this committee. No other discussion was held.
A clarification of "Club" time was presented by Loretta and Jerry that during this time the courts are under control of the club. Prime time/also known as club time is from 8:00 a.m.-12:00 p.m. in the summer time and 10:00 a.m.-1:00 p.m. in the winter. During these hours tournaments, training and ladder play happen. One court will be free for the use of other association members.
A lengthy presentation and discussion was held about Article 8 and 10 in the pickleball by laws.
Article 8 reads: "A quorum shall be fifty (50) percent of the board members at any duly called BOD meeting. A quorum shall be twenty (20) percent of the total membership at any duly called general membership meeting. A quorum shall be required to vote either pass or to defeat any item called for a vote. A voted on item shall be passed or defeated by a vote of greater than fifty (50) percent."
Jerry suggested that the 20% quorum of total membership is difficult to reach for any voting measure and that it should be eliminated. Eventually Cheryl Lane made a motion with Sherry Mosby seconding it, that 10% would work. This motion was voted on and carried.
Article 10 reads as follows: "The BOD shall meet as often as necessary to conduct the business of the organization but it must meet at least four (4) times per year. Meetings of the BOD are open for attendance by the general membership."
Jerry suggested that the 4 times a year meetings required be changed to 2 times a year for the general membership and that the BOD can meet as often as necessary to conduct business without general membership being present. This motion was voted and approved by the BOD.
Audrey Morse offered her services to be on the nominating committee for the next election. She was told that this subject would be taken up at the next board meeting.Meeting was adjourned at 3:20 p.m.
Respectfully submitted by,